The package lands, and two days disappear.
A tender arrives as a PDF set, a spec book, and a drawing package. Somebody has to read all of it, find the scope that applies to you, count what is there, and catch what is missing. That work is slow, it happens at night, and it is the part most likely to get thin when three tenders land in the same week.
What the workflow actually does.
Nothing here replaces your judgement on price. It replaces the reading, the counting, and the transcription.
The full package goes in — drawings, specs, addenda, bid forms. No manual sorting first.
Your scope is pulled out of the document set and organised by system, with the source page cited for every line.
Counts and takeoff lines come out structured, ready to price — not as prose you have to re-key.
Ambiguities and missing information are listed as questions before you price, not after you win.
No. It produces the structured takeoff and the gap list. Pricing stays with you and your supplier quotes — your margin rules, your call.
Tender PDFs, spec books, drawing sets, and Excel bid forms. Scanned drawings work; poor scans work less well.
No. The same workflow handles guardrail, mezzanine, wire partition, lockers, and mixed scopes — it reads whatever the package contains.
Wherever you already work. Most clients take it straight into their estimating sheet or QuickBooks.
Book a Workflow Audit.
One to two weeks, a fixed fee, and a prioritized plan you keep either way.
AI workflow consulting for material handling businesses — racking dealers, installers, and distributors across Ontario. Twenty years on the floor, applied to the paperwork.